Apply on Employer Site

NEOGOV · 4 months ago

ADMINISTRATIVE ASSISTANT I, II, III

Island of Oahu

Full-time

Onsite

Entry, Mid Level

$3,748/mo - $4,742/mo

NEOGOV is seeking Administrative Assistants for the State of Hawaii's Department of Health. The role involves performing secretarial services and minor administrative tasks for program managers, facilitating workflow and management controls while maintaining relationships within and outside the organization.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Perform secretarial services as a primary work assignment

Perform minor administrative, clerical and related services for a program manager

Speak and act for the manager or administrator served in those matters delegated

Facilitate workflow, coordination and management controls, and relationships with others

Serve as a secretary to a manager of a program and organization of modest complexity

Supervise and participate in performing complex clerical work

Perform other duties as required

Serve as a secretary to the manager of a program and organization of considerable scope and complexity

Supervise and participate in performing highly complex clerical work

Perform other related duties as assigned

Serve as a trusted personal assistant which require a close and confidential relationship with the manager or administrator served

Perform a variety of clerical and minor administrative duties which are auxiliary to the work of the manager or administrator served

Serve as a secretary to the manager of a statewide program or programs and an organization of substantial complexity and size or scope

Perform other related duties as assigned

Qualification

TypingClerical workOffice equipment knowledgeWord processingSpreadsheet applicationsCommunication skillsOrganizational skillsAttention to detail

Required

Six (6) months of work experience which involved performing tasks which demonstrated knowledge of English grammar, spelling and arithmetic; and the ability to read and understand oral and written instructions and speak and write simply and directly

Level I: One (1) year of progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.)

Level II: Two (2) years of progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.)

Level III: Two (2) years of progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.). AND one (1) year, as noted, of progressively responsible typing and/or substantive clerical work experience, which demonstrated possession of the ability to perform secretarial duties including, but not limited to the following: 1) providing personal assistance to an administrator or executive by attending to the administrative details of an office; 2) having an overall awareness of the activities and administrative framework of a program/organization; and 3) ability to exercise sound judgment

Legal authorization to work requirement: The State of Hawaii requires that all persons seeking employment with the government of the State shall be citizens, nationals, or permanent resident aliens of the United States, or eligible under federal law for unrestricted employment in the United States