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JGM · 4 months ago

Executive Assistant Project Coordinator - Los Angeles, CA

Los Angeles, CA

Full-time

Hybrid

Mid, Senior Level

$90K/yr - $125K/yr

5+ years exp

JGM is an architectural company seeking an Executive Assistant/Project Coordinator to support construction project management while providing high-level administrative assistance to executives. The role requires exceptional organizational skills and involves coordinating project activities, managing documentation, and supporting executives in their daily tasks.

ArchitectureConstructionProject Management

Responsibilities

Coordinate between project managers, contractors, clients and vendors to ensure smooth project execution

Track project milestones, deadlines and deliverables using project management software

Prepare and maintain project documentation including permits, contracts, and change orders

Schedule and coordinate site meetings, inspections, and client walkthroughs

Monitor budget expenditures and track project costs

Create and distribute regular project status reports to stakeholders

Assist with procurement and vendor management activities

Support the management of architectural drawings, specifications, and design documentation

Coordinate design review processes and manage revision workflows

Manage executives’ calendars, coordinate meetings, and arrange travel

Prepare executive correspondence, presentations, and reports

Screen calls, visitors, and correspondence for priority handling

Coordinate board meetings and prepare meeting materials

Maintain confidential company records and documentation

Support strategic initiatives and special projects as assigned

Serve as liaison between executives and other departments/external parties

Assist with industry event coordination

Qualification

Construction administrationProject management softwareArchitectural knowledgeMicrosoft OfficeConstruction certificationsOrganizational skillsTime managementCommunication skillsConfidentiality