United Community Center · 4 months ago
Bilingual Executive Administrative Assistant
Milwaukee, WI
Full-time
Onsite
Entry Level
2+ years expUnited Community Center is seeking a highly organized and efficient Bilingual Executive Administrative Assistant to provide comprehensive support to their Director of Academics & Technology. The role involves managing administrative tasks, coordinating schedules, and facilitating communication in both English and Spanish, while maintaining confidentiality and professionalism.
Assisted LivingAssociationCommunitiesFamilyNon ProfitSocial AssistanceSocial Impact
Responsibilities
Calendar Management: Efficiently manage the Director's calendar, scheduling appointments, meetings, and conferences, while accommodating bilingual requirements as needed
Communication: Serve as the primary point of contact for internal and external communications, including screening calls and managing emails in both English and Spanish. Screen and prioritize incoming communications (emails, phone calls, mail) and respond or redirect as needed
Documentation: Prepare edit correspondences, school newsletters, parent and staff notifications, reports, presentations, and other documents as needed. Maintain documents, reports, and presentations on behalf of the Director, ensuring accuracy and professionalism in both languages
Meeting Coordination: Arrange and coordinate meetings, including scheduling, preparing agendas, and organizing necessary materials, providing bilingual support as required
Financial Records and Budget Management: Manage and organize financial records and budget documentation for the academic department, ensuring accuracy and compliance with institutional policies and procedures, with bilingual proficiency
Information Management: Organize and maintain files, records, and databases, ensuring easy access and confidentiality in both English and Spanish
Travel Arrangements: Coordinate travel arrangements for the Director, including booking flights, accommodations, and transportation, with bilingual proficiency in communication
Administrative Support: Provide general administrative support, such as filing, copying, and data entry, to ensure efficient operation of the academic office, including bilingual tasks
Information Management: Organize and maintain files, records, and databases, ensuring easy access and confidentiality in both English and Spanish
Event Planning: Assist in planning and coordinating academic events, workshops, trainings, and conferences as required, offering bilingual assistance where necessary
Collaboration: Collaborate with other administrative assistants and academic staff to ensure seamless operations and communication within the department, bridging language barriers as needed
Special Projects: Undertake special projects and assignments as delegated by the Director, demonstrating flexibility and initiative, with bilingual capabilities
Translation: When needed, provide both verbal and written translations of communications between English and Spanish
Manages information flow in a timely and accurate manner. Quickly understands needs and requests and directs inquiries and requests for support to the correct leader as warranted by priority and leader areas of expertise
Share information and updates with others, while ensuring clear, concise, and professional communication through reports, documentation, written and other communications
Responsible for written and verbal communications through letters, memos, and phone calls. Including screening calls, message taking, and setting up appointments
Support staff with committees as needed to achieve objectives, including, but not limited to, development of reports, agendas, minutes, timelines, action plans, correspondence, and other presentation materials, as needed
Maintain an organized and friendly digital and physical filing system, that is organized and categorized appropriately
Performs other duties and responsibilities as assigned by their supervisor
Qualification
Required
Bilingual in English and Spanish
Highly organized and efficient
Adept at managing administrative tasks
Proactive individual with exceptional attention to detail
Excellent organizational skills
Strong technology and digital skills
Effective communication skills in both English and Spanish
Ability to handle confidential and sensitive information with discretion
Minimum of 2 years of administrative experience, preferably in an academic or educational setting
Bachelor's degree in business administration, education, or related field preferred
Ability to work independently with little direct supervision
Ability to work as part of a team
Self-motivated
Effective multi-tasking and time management skills
Strong interpersonal skills
Ability to adapt to changing priorities and work effectively under pressure
Demonstrated ability to handle sensitive information with discretion and confidentiality
Proactive approach to problem-solving
Ability to establish and maintain positive, effective working relationships with staff, students, and the community
Demonstrate effective time management, organizational skills, and prioritization of work
Demonstrate the ability to follow and communicate effectively, both orally and in writing
Demonstrate initiative, flexibility, and the ability to work independently
Demonstrate excellent human relations and interpersonal skills
Demonstrates a positive and enthusiastic attitude and disposition towards students, parents, staff, leaders, and community stakeholders
Preferred
Knowledge and familiarity with using Skyward Student Information System
Education: Bachelor's degree in business administration, education, or related field preferred
Company
United Community Center
The United Community Center is a comprehensive social service agency serving the families of Milwaukee's south side.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.28MKey Investors
Zilber Family Foundation
2023-06-01Grant
2022-06-23Grant· $0.17M
2015-09-15Series Unknown· $0.1M
Leadership Team
Laura Gutierrez
Chief Executive Officer
Lukischa Ramos
Chief Operating Officer
Recent News
BizTimes Milwaukee
2025-04-15
Yahoo Finance
2024-04-09
2023-05-01
Company data provided by crunchbase