CACI bv · 4 months ago
Senior Specialized Administrative Support Officer
McLean, VA
Full-time
Onsite
Mid, Senior Level
$62K/yr - $129K/yr
5+ years expCACI is a company dedicated to ensuring the safety of our nation, and they are seeking a Senior Specialized Administrative Support Officer to provide high-level administrative support to senior leaders. The role involves executive support, project management, procurement, and HR tasks, requiring a proactive individual who can work independently.
ConsultingEducationTraining
No H1B
Security Clearance Required
Responsibilities
Balancing the schedules of C-suite executives with conflicting priorities, ensuring all meetings, appointments, and travel plans are seamless and strategically prioritized
Acting as a Gatekeeper: Screening calls, emails, and visitors, deciding which require the executive’s attention and which can be delegated or handled independently
Manage, synchronize, and deconflict executive calendars, schedule meetings across multiple time zones, prepare agendas and materials
Prepare, review, and disseminate reports, presentations, and other documents for internal and external stakeholders
Coordinate domestic and international travel, prepare expense reports, and handle travel logistics
Serve as a key point of contact for executive offices, facilitating communication between departments within the organization and external agencies in the DoD and IC, and maintaining confidentiality
Purchase and track office supplies, equipment, and materials in accordance with the organizations policies and budget limitations
Manage cross-functional projects, assisting executives with budget preparation and tracking, summarizing financial reports, and managing purchase orders
Collaborate with finance teams to ensure various budget estimates are prepared and available for senior management review
Support project managers by tracking project timelines, schedules, and deliverables, ensuring resources are available deadlines met
Optimize project management documentation and organize project-related meetings
Oversee onboarding new employees, including processing security access and coordinating personnel paperwork
Support HR functions, including employee scheduling, timesheet approvals, and benefits inquiries
Assist in performance evaluations by organizing and maintaining records and ensuring compliance with HR policies
Provides mentorship and guidance to office staff in all aspects of Administrative Support
Sensitive Document Handling: Protecting highly confidential company information, executive communications, and strategic documents
Physical requirements include handling items weighing up to 50 pounds
Qualification
Required
Minimum of 5 years of experience in executive administrative roles
At least two years of experience supporting senior leadership
BA/BS in related field, additional four years of direct experience may replace education requirement
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with government purchasing systems and procedures
Strong organizational, communication, and multitasking skills with a proven ability to prioritize tasks
Experience managing complex project schedules and deliverables
Knowledge of human resource functions, including onboarding, timesheets, and performance management
Benefits
Healthcare
Wellness
Financial
Retirement
Family support
Continuing education
Time off benefits
Company
CACI bv
CACI levert, implementeert en beheert bedrijfskritische oplossingen voor het Hoger Onderwijs: het StudentInformatieSysteem OSIRIS en LISA voor zaakgericht werken.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase