Confidential Careers ยท 4 months ago
Accounting Administrative Specialist
Sullivan, MO
Full-time
Onsite
Entry Level
2+ years expConfidential company is seeking an Accounting Administrative Specialist responsible for managing payroll, accounts payable, accounts receivable, and financial recordkeeping. The role also supports human resources functions, including new hire processing and onboarding, requiring strong organizational skills and attention to detail.
Human ResourcesRecruiting
Responsibilities
Process payroll through ADP, ensuring accuracy and compliance with state and federal regulations
Manage employee time records, job costing, and payroll allocations
Handle new hire paperwork, including tax forms, direct deposit, benefits enrollment, and employment eligibility verification (I-9)
Coordinate interviews, scheduling, and candidate communication
Facilitate new employee onboarding and orientation
Manage accounts payable and receivable; process invoices and payments
Track and reconcile expenses by customer and job
Maintain general ledger and support month-end and year-end close
Prepare journal entries, including payroll, insurance, and other recurring adjustments
Assist with financial reporting, forecasting, and budget preparation
Assist with vendor and client communications
Provide support in filing, recordkeeping, and compliance documentation
Perform general administrative tasks as needed to support business operations
Qualification
Required
Proven experience with ADP payroll systems
Proficiency in QuickBooks and Microsoft Excel
Strong computer knowledge, including Microsoft Office (Word, Outlook, Teams) and ability to learn new software quickly
Experience in accounts payable, accounts receivable, and general bookkeeping
Strong organizational skills and ability to multitask in a high-paced environment
Ability to handle confidential information with discretion
Flexibility to assist across multiple departments as needed
Payroll: 2 years (Required)
Accounting: 2 years (Required)
Ability to Commute: Sullivan, MO 63080 (Required)
Preferred
Microsoft Excel: 5 years (Preferred)
Benefits
Dental insurance
Health insurance
Paid time off
Vision insurance
Company
Confidential Careers
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2-10 employees
Funding
Current Stage
Early StageLeadership Team
E
Edwin Xiao
Chief Revenue Officer
Company data provided by crunchbase