Employee Owned Holdings, Inc. ยท 6 months ago
Supreme Integrated Technology - Procurement Coordinator
Harahan, LA
Full-time
Onsite
New Grad, Entry Level
0+ years expEmployee Owned Holdings, Inc. is a company dedicated to enhancing employee ownership and development. The Procurement Coordinator role supports the sales and procurement process by managing RFQs, supplier evaluations, and purchase orders to ensure timely delivery of materials while maintaining compliance with regulatory standards.
Industrial EngineeringMechanical EngineeringWholesale
No H1B
Responsibilities
Support Sales Team quoting efforts
Participate in monthly sales forecasting
Customer communications within scope
Participation in Contract Reviews
Capture and process customer order requirements in the ERP system
Ensure FAR and DFARS requirements are flowed down with supplier purchase order
Partner with the Quality Department to ensure that quality control measures are identified and integrated into procurement processes
Ensure all packaging, labeling, and shipping requirements are identified and meet contract specifications
Facilitate the onboarding of new customers and vendors, ensuring compliance with internal and regulatory standards
Manage Vendor RFQs, evaluating bids and negotiating terms to ensure competitive pricing and contract alignment
Ensure material and process acquisition are compliant to customer requirements
Monitoring and meeting objectives for cost, quality, and schedule
Communicate packaging, documentation, and shipping requirements to Suppliers and Logistics
Participation in the formal project close-out process
Execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements
Support adherence to ITAR regulations and compliance initiatives
Support compliance with required export controls
Support compliance with NIST cybersecurity standards to safeguard sensitive information
Ensure senior management approval of GENGOV Supplements and Terms and Conditions
Ensure provision of compliance documentation
Support compliance with military and defense procurement requirements
Facilitate the execution of subcontract agreements, ensuring terms are in line with procurement and project goals
Collaborate on military price audits to ensure accuracy and compliance with government pricing standards
Lead the procurement process by managing RFQs (Request for Quotes), evaluating bids, and negotiating terms to ensure competitive pricing and contract alignment
Ensure suppliers are evaluated according to QMS Process and according to contract and regulatory requirements to maintain quality and compliance standards
Provide Vendor Advanced Payment schedules to Accounting and request advanced vendor payments
Execute purchase orders and track procurement activities to ensure timely fulfillment of project and contract requirements
Develop and maintain strong supplier relationships, ensuring timely delivery of materials and services while optimizing cost and performance
Ensure capture of job costs for material, expenses, burden, miscellaneous, freight and labor
Create and issue customer Milestone Billing (Deposit Invoices)
Invoice sales orders (non-revenue recognition)
Perform collection activities of customer past due invoices and bring awareness to management
Complete jobs in the ERP system
Validate use of material bought to job after completion, and address discrepancies
Maintain stock according to scope
Approval and coding of invoices, point of contact for facility services, point of contact for manual POs and in the absence of a Client Services Representative, duties usually assigned to that position
Support and participate in the organization's continual improvement program to conform to ISO 9001 and understand the implications of not complying with the quality management system
Demonstrate leadership and commitment with respect to the quality management system by: taking accountability for the effectiveness of the quality management system
Ensuring that the quality policy and quality objectives are established for the quality management system and are compatible with the context and strategic direction of the organization
Ensuring the integration of the quality management system requirements into the organization's business processes
Promoting the use of the process approach and risk-based thinking
Ensuring that the resources needed for the quality management system are available
Communicating the importance of effective quality management and of conforming to the quality management system requirements
Ensuring that the quality management system achieves its intended results
Engaging, directing and supporting persons to contribute to the effectiveness of the quality management system
Promoting improvement
Supporting other relevant management roles to demonstrate their leadership as it applies to their areas of responsibility
Qualification
Required
Bachelor's degree in supply chain management, Business Administration, Procurement, or a related field
0-3 years of experience in procurement, purchasing, or supply chain management, willing to train a recent college graduate
Familiarity with managing supplier relationships, negotiating contracts, and executing purchase orders
Experience with ERP systems and procurement software tools for tracking and managing purchasing activities
Ability to manage complex procurement processes, including RFQs, supplier evaluations, and contract execution
Ability to multitask and manage competing priorities in a fast-paced, dynamic work environment while maintaining attention to detail and meeting deadlines
Desire to work in a manufacturing environment with technical products and complex projects
Strong analytical skills and experience with cost-saving initiatives, market analysis, and vendor negotiations
Proficient in Microsoft Office
Must comply with any safety or PPE requirements imposed by the company
Able to lift 15 lbs
Attention to detail
Produces error-free work
Highly organized
Is deadline oriented
Makes sure that customers' requests come first
Self-starter
Flexible and able to adapt to our dynamic environment
As contracts with the U.S. government have required this position to be held by a U.S. citizen, please confirm status as a U.S. citizen
Preferred
Professional certifications such as Certified Professional in Supply Management (CPSM), Certified Purchasing Professional (CPP), or equivalent, a plus
Knowledge of procurement regulations, such as FAR/DFARS, ITAR, and government contracting, preferred
Experience in manufacturing or engineering a plus
Experience working in an ISO 9001 environment a plus
Working knowledge of Kinetic ERP, a plus
Strong mechanical aptitude, a plus
Knowledge of Fluid Power, a plus
Benefits
Medical, dental, vision, life and disability insurance
401(k) plans with company match
Employee stock ownership plan
Company
Employee Owned Holdings, Inc.
Employee Owned Holdings, Incorporated (EOHI), is the parent for the entities that make up the Hydraquip company family, specializing in the fluid power equipment industry.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase