United Integrated Services (USA) Corp. · 5 hours ago
Office Administrator (+Mobility)- Part Time
Phoenix, Arizona
Full-time, Part-time
Onsite
Entry, Mid Level
1+ years expUnited Integrated Services (USA) Corp. is a multidisciplinary engineering and construction company providing integrated design-build services to clients in the high-technology industry. The Office Administrator (Part Time) will oversee daily office operations, manage mobility assignments for expatriates, and ensure effective communication and support for newly relocated employees.
Construction
Responsibilities
Greet and direct visitors to the appropriate person and office
Support company leadership and administrative department activities for staff
Handle basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry
Coordinate schedules and manage calendars for multiple parties to ensure activities are properly arranged with no conflicts
Make arrangements and prepare documents, presentation materials and facilitate meetings
Enter and update company, employee, and client records. Ensure records and reports are up to date
Order, store, and distribute office supplies
Maintain, repair, or replace office/facility equipment
Direct, review, and optimize office operations to increase accuracy, productivity, and efficiency to reduce costs
Submit timely reports and prepare presentation/proposals as assigned
Assist colleagues whenever necessary. Collaborates with other functional teams on administrative tasks
Conducts and documents routine detailed facility inspections and identifies issues for proactive work orders
Provide guidance and support to employees and managers regarding mobility policies, processes, and requirements
Manage and coordinate the end-to-end process of mobility assignments, including relocation, translation, and housing support. Maintain accurate and confidential employee records related to mobility assignments
Develop and maintain relationships with external vendors, such as relocation providers, leasing offices, landlords, and property managers
Conduct briefings and trainings for employees and managers on global mobility policies, processes, and cultural considerations
Support employees during relocation process, providing assistance with housing, and other relocation-related matters
Maintaining general office files, including job files, vendor files, and other files related to the company’s operations
Handle Company rental property furnishing details such as being onsite for pre-occupancy deliveries, setup of household goods, bedding, supplies
Travel between the Corporate and Construction Site offices and Company rental properties ranging in distance within approximately a 15 minutes / 10-mile radius
Make Regular / periodic rental property site visits as needed to monitor and observe conditions, assess, and determine situations that may be in need of servicing (such as lawn care, etc.), gather details regarding issues that arise, report those issues to manager, proactively handle minor issues that arise, and when possible, offer vendor options, or other ideas as solutions
Communicate and act as a liaison with utility vendors and repair service personnel providing accurate and detailed instructions and obtaining report information from service providers as needed
Maintain consistent communication between company employee residents and internal administrative office staff; as well as apartment management staff as needed
Additional responsibilities as needed
Qualification
Required
High School Diploma/GED; or Associates/bachelor's degree in management, Communications or related field
1-5+ years of related experience and/or training; or equivalent combination of education and experience
Ability to work in a construction site environment (trailer office)
High level of attention to detail, and highly organized
Excellent verbal and written communication skills
Excellent interpersonal, negotiation, and conflict resolution skills
Ability to act with integrity, professionalism, and confidentiality
Ability to effectively prioritize responsibilities depending on project needs
Excellent organizational and time management skills
Ability to develop and maintain successful relationships with all levels of employees, clients, and subcontractors
Must be able to work under pressure and meet deadlines while maintaining a professional attitude
Proficiency in Microsoft Office Suite products (Word, PowerPoint, Excel, Outlook, Teams)
Effective English verbal and written communication skills required; Ability to effectively present information and respond to questions from groups of managers, and employees
Effective written and verbal communication skills in Mandarin
Must have and maintain a valid Arizona driver's license
Ability to lift and carry up to 50 lbs for transporting documents, equipment, and other materials as needed
Ability to stand, walk, and/or sit for extended periods while working at a computer
Preferred
Start-up experience preferred
Company
United Integrated Services (USA) Corp.
Arizona/Taiwanese General Contractor merging material and processes from the East and West for rapid project execution.
501-1000 employees
H1B Sponsorship
United Integrated Services (USA) Corp. has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (6)
2024 (5)
2023 (3)
2022 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase