GateSource HR · 5 months ago
Payroll & Benefits Specialist (Multi\-State Payroll \/ HRIS & Benefits Administration \/ Compliance Reporting) – South Florida
Vero Beach, Florida, United States
Full-time
Onsite
Mid Level
4+ years expGateSource HR is seeking a Payroll & Benefits Specialist who will manage payroll operations and administer employee benefit programs across multiple locations. This role involves ensuring compliance with state and federal regulations, full-cycle payroll management, and supporting various HR processes related to benefits and reporting.
Staffing & Recruiting
Responsibilities
Process bi-weekly payroll for 185 employees across seven Southeastern states, ensuring accurate input of compensation data (salaries, hourly wages, bonuses, commissions, time worked, PTO, and deductions)
Manage payroll tax and benefit deductions, ensuring proper compliance and timely processing
Handle payroll-related general ledger entries and monthly accruals within Microsoft Dynamics AX
Reissue paychecks or direct deposits as necessary due to errors or terminations
Oversee and audit year-end payroll reporting, including W-2s and 1095-C forms
Manage quarterly and annual submissions including PTO reports, Multiple Worksite Reports (BLS), and US Census data
Ensure timely and accurate processing of 401(k) contributions (pre-tax and Roth) and Health Savings Account (HSA) contributions to meet Department of Labor (DOL) guidelines
Coordinate data feeds and eligibility files between the HRIS (ADP Workforce Now) and benefit providers
Administer employee health and welfare benefits, handling enrollments, changes, terminations, and ensuring accurate payroll deductions
Reconcile benefit invoices monthly and coordinate with Accounts Payable as needed
Support open enrollment and set up vendor feeds within ADP
Respond to employee inquiries regarding benefits, payroll, and HR policies
Conduct new hire orientations, prepare onboarding documentation, and maintain employee files
Assist with termination processing and exit checklist completion
Process background checks, MVRs, and drug screenings for new hires
Provide support in benefits audits and recommend necessary improvements or corrective actions
Maintain and update employee data in the HRIS and ERP systems (ADP Workforce Now and Microsoft Dynamics AX), including compensation changes, personal information updates, and leave balances
Generate reports for compensation, turnover, PTO balances, and benefits data to support HR decision-making and compliance
File OSHA 300A and EEOC annual reports, and track OSHA incidents quarterly
Report and manage auto and workers’ compensation claims, including follow-up on employee treatment, vehicle recovery, and insurance coordination
Process and respond to unemployment claims, including research and disputes
Coordinate Certificates of Insurance (COI) and maintain compliance documentation
Qualification
Required
High school diploma required
3+ years of direct experience in full-cycle payroll processing is required
Demonstrated experience in employee benefits administration and HR/payroll compliance
Familiarity with payroll tax filings and reporting requirements
Strong attention to detail, organizational skills, and the ability to prioritize tasks under deadlines
Excellent verbal and written communication skills
Proficiency in Microsoft Excel and experience with HRIS and ERP systems (ADP Workforce Now and Microsoft Dynamics AX preferred)
Minimum typing speed of 55 WPM
Proactive mindset with strong problem-solving skills and the ability to work independently
Willingness to follow structured processes and continuously seek process improvement
High level of integrity and commitment to maintaining confidentiality
Preferred
Associate degree in Business, HR, or related field preferred
Certified Payroll Professional (CPP) certification preferred
Benefits
401(k) plan
Paid time off
Paid holidays
Health insurance
Dental insurance
Vision insurance
Company
GateSource HR
Are you looking to recruit the best talent in the mining, renewable energy, clean technology, construction, engineering, agribusiness and finance industries for executive, managerial, or expert positions in Canada, the United States, Latin America, or the Caribbean? Then GateSource HR can offer solutions.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase